NGFS Database Submission Guidelines:

1.        Formats:

·          Electronic — this is the preferred method of submittal

·          GEDCOM file — document source material as appropriate (preferred)

·          Document file — list individuals with events clearly identified and source material referenced as much as possible.  May be from a word processor or a text file.

·          Paper — should be in a family group record format

·          Sources should be referenced for the appropriate events.

·          Print or type so that it is easily readable.

2.        Sources:

·          Provide a copy of source material if at all possible (do not send originals).

·          If the source is from a book, ensure that a copy is made of the referenced material and that the name and author of the book and location within the book is identified.

·          If the source is an official document, make sure that the document or record number can be identified.

·          If the source is electronic, identify where it came from:

·          Website:  full website name (URL)

·          CD:  name of CD and company that produced it

3.        How to submit and what happens afterward:

·          Email material to genealogist@grigsby.org

·          Send paper copies to:  Matt Beard, 10318 Sagegate Dr., Houston, TX 77089

·          The material will be evaluated and any discrepancies will be identified and worked on.

·          If a problem is identified and data is not accepted, the submitter will be informed of why

·          Accepted data will be incorporated into the NGFS database over the next update cycle (1-2 months)

·          The web site will be updated with the new database

updated 5/7/03 - GMB